System and method for project log storage and retrieval

A system and method of forming a project log for a project. A project includes a set of defined steps or states. An observation is made for each step or state of the project in a project management system. The observation is captured by a transmission device, which transmits data representing the observation. The data is received by a receiving device. A computer receives the received data and converts the data into a digital file. One or more reference indicia, related to the received data by source identification, project identification, or other indication, is appended to the received data. The digital file is stored in a file storage, and the reference indicia are stored as tables in a database record in order to later access the digital file. By reference to at least one of the reference indicia, each digital file may be retrieved and accessed, for re-transmission or reproduction.